Camp Jefferson Summer Day Camp  
Odds and Ends about Summer Day Camp  
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ODDS AND ENDS

  • Attire at Camp  -- Campers must bring a backpack with a bathing suit, towel, and flip-flops/sandals (in case water play occurs) and rain gear each day.  Campers should always dress in comfortable play clothes and sneakers. Heelies (sneakers with wheels) are prohibited, and sandals are discouraged unless otherwise noted for swim-related trips. 
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  • Lunches -- Children must bring an insulated lunch bag or lunch box and beverage with an ice pack if applicable (no glass containers and no Thermos bottles) each day.  Because of the number of campers, lunches cannot be refrigerated.  The only exception is on trip days when a completely disposable brown paper bag/plastic bag lunch & beverage is mandated unless the venue includes a lunch in their admission price. Refer to the Camp’s Off-Site Trip & On-Site Reference Guide for details.
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  • Snacks --  Morning and afternoon snacks will be provided for all campers, and cold water is always available throughout the site.  Due to the complexity of food allergies, campers with food allergies must provide their own daily snacks.
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  • Early Bird Deadline for Registrations -- All 2014 Early Bird registrations and camp fees  -- that is applications received on or before Thursday, April 10th -- must be paid in full no later than Thursday, May 8th in order for a child to attend camp.  Additional weeks, before and/or after care, lunches, trip reservations, and/or electives cannot be added to a camper’s schedule unless his/her present account is paid in full. 
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  • Payment of Camp Registrations and Fees --   Camp registrations and fees for elective programs, before/after care, lunches, off-site trips, and transportation cannot be accepted by any staff member or director but must be processed through the Recreation Department Office staff located at Camp Jefferson.  All payments must be made by mail to 81 Weldon Road, Lake Hopatcong, or in person at 81 Weldon Road at Camp Jefferson, either by check or money order payable to “The Township of Jefferson”. Credit/debit card (we can only accept MasterCard, VISA,  and Discover) transactions can be processed through the Recreation Department Office and a convenience fee of 2.45% will be charged.
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  • Electronic Devices --  Cell phones, I-pods, hand-held games, and other electronic type devices are prohibited during camp. However, if your child chooses to bring these devices with or without your permission, Camp Jefferson will not be responsible if they are broken, lost or stolen.
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  • After-Care --  To reach the After Care staff after 5:30 pm when camp is in session, call the Community Lodge telephone at 973-663-7998. Please only use this number if you expect to be late in picking up a camper.
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  • Rescheduling a Camper's program -- The rescheduling of already scheduled weeks (whether paid or not), before and after care, and/or electives, will incur a $25 fee per instance per child per week at all times after Thursday, May 8th.  Additions of any kind are exempt from any penalty fees at any time.
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  • No Refund Policy -- Camp Jefferson Summer Day Camp has a “NO REFUND” policy that affects camp weeks and before and after care, electives, sports camps, busing, Fun Food lunch days, Hot Doggity Dog Thursdays, and trips.  However, unusual medical situations or family emergencies will be considered on an individual basis with proper documentation.
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  • Passwords -- Camp Jefferson requests that every parent/guardian provide a password (8 letters/numbers or less) that must be used when an authorized person picks up the camper at dismissal each day.  If the person picking up the child does not know the password, he/she will not be allowed to take the child.  In this case, the parent/guardian on file will be called.
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  • Off-site Trips --  Staff members, Camp Directors, or the Recreation Department’s office staff will NOT accept permission slips and payment for off-site trips the morning of any trip as admission fees and bus needs are pre-arranged in advance. This also applies to Hot Doggity Dog Thursday and Fun Food lunch programs.
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  • Authorized Persons for Pick-Up --  If a person (other than noted on the registration form) is going to pick up a camper, a note from the parent/guardian must be sent in with the camper by that morning or faxed to the attention of the Recreation Office at 973-663-8409.  For your child’s protection, verbal notices are unacceptable.  However, the office has the right to request verification of private information to ascertain that the parent/guardian claiming to be on the phone is in fact who they say they are.
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  • Tax ID # --  In claiming childcare expenses on your 2014 income taxes, Jefferson Township’s Tax ID is # 22-600-2010.
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  • Office  --  For your convenience, the Recreation Department office at Camp Jefferson office hours are as follows:    

  Normal business hours are Monday through Thursday 9 am to 4:30 pm
Friday 8 am to 3:30 pm
Hours TBA during the Early  Bird Registration period and during summer camp

  • Invoices --Please review the enrollment recipt that accompanies every invoice that is produced in the office for each camper.  If the office has made an error, it can be corrected without penalty only if the office is notified before the deadline date (always the Tuesday before the registered week) for the week in question.
     
  • Absenteeism --  To report a camper’s absenteeism on any registered day, please call the Recreation Office directly at 973-663-8404 extension 11.  The answering machine is on 24 hours a day for your convenience. Remember, camp’s open rain or shine! 
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  • Sign In/Sign Out Policy --  If a person (other than noted on the registration form) is going to pick up a camper, a note from the parent/guardian must be sent in with the camper by that morning or faxed to the attention of the Recreation Office at 973-663-8409.  For your child’s protection, verbal notices are unacceptable.  However, the office has the right to request verification of private information to ascertain that the parent/guardian claiming to be on the phone is in fact who they say they are.
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  • Restraining Orders/Court Orders -- The Camp respects all restraining orders and court orders prohibiting any adult's contact with a camper and requires that if one or both are in effect, the parent/guardian of the camper provide a current copy for the Camp's records and the child's protection. 
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  • Lost and Found -- Please label all campers’ belongings including lunch bags as Camp Jefferson is not responsible for damaged, lost or stolen items. Lost and found items must be claimed before September 15, 2014 or they will be donated to charity.




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